Last updated: 15-10-2024
Port of Antwerp-Bruges NV (public limited company) under Public Law (Port of Antwerp-Bruges), Port of Antwerp-Bruges International NV (POABI), Antwerp/Flanders Port Training Center NPO (APEC), Railport Antwerpen NV (Railport) and Nationale Maatschappij der Pijpleidingen NV (NMP) (hereinafter referred to as "the joint controllers", "we" or "us") attach great importance to the protection of personal data. Personal Data are all the information about an identified or identifiable natural person (hereinafter the "data subject", "you", or "your").
We will always protect your personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation or GDPR) including any applicable current or future national or international legislation implementing or replacing the GDPR (hereinafter collectively "Applicable Privacy Legislation").
This notification on the processing of your personal data (hereinafter "Privacy Statement") was drawn up to clearly inform you about the processing of your personal data and your rights as a data subject. As such, please read this document thoroughly and contact us if you have any questions via the contact details in section 9 below.
This privacy statement applies to the processing of personal data of the following categories of data subjects:
2.1 The joint controllers for this processing are:
2.2 You can reach the Data Protection Officers through the following channels:
| Purpose | Personal data | Legal basis |
|---|---|---|
| Sending out invitations for events | First name, last name, email address, company details, job function details | Consent |
| Sending communications related to events for which the recipient has already registered | First name, last name, email address, company details, job function details | Legitimate interest |
| Organization of events | First name, last name, email address, company details, job function details, and other details that may be requested in the event registration form for specific events | Legitimate interest |
| Crisis communication | First name, last name, email address, company details, job function details | Legitimate interest |
| Sending newsletters (commercial, informative & operational) | First name, last name, email address, company details, job function details | Consent |
To the extent that the processing of personal data is a contractual or legal obligation and the data must be provided by the data subject, the data subject is obliged to provide the personal data.
4.1 The joint controllers process the personal data they receive directly from you.
In accordance with the Applicable Privacy Legislation, your personal data may be shared with:
In the event that we transfer your personal data to a third country or international organisation (meaning outside the EEA), we will ensure that your personal data is either only transferred to third countries that have been deemed to provide an “adequate” level of protection by the European Commission (a list of adequate third countries is available on the European Commission’s website), or if your personal data is not transferred to a country that provides an adequate level of protection, we will put in place appropriate safeguards (for example, entering into EU Model Clauses or Binding Corporate Rules with the recipient and implementing any necessary supplementary measures) to ensure that your personal data continues to be protected in accordance with Applicable Data Protection Law.
If you would like more information or to receive a copy of these guarantees, please contact us at the following email address: dpo@portofantwerpbruges.com.
We will retain your personal data for no longer than is necessary for the purposes for which it was collected as set out in the diagram above (Section 3).
More specifically, the personal data mentioned above is kept for a period of five years from the day the data is stored in our systems.
If someone doesn't respond to five event invitations, they are considered inactive. Every year, we review who is no longer active. Unless they become active again in the meantime, their email address will be deleted after two years, regardless of the previously mentioned 5-year retention period.
For more information you can always contact dpo@portofantwerpbruges.com.
In accordance with the Applicable Privacy Legislation, you may exercise the following rights (if and to the extent applicable):
You can exercise these rights by sending an email to the following email address dpo@portofantwerpbruges.com. We will handle your request in accordance with Applicable Privacy Legislation.
Finally, you also have the right to file a complaint with the supervisory authority:
Gegevensbeschermingsautoriteit
Drukpersstraat 35, 1000 Brussel
+32 (0)2 274 48 00
+32 (0)2 274 48 35
The joint controllers are responsible for the collection and use of your personal data as described in this Privacy Statement. You can contact us at dpo@portofantwerpbruges.com.
Contact details of the Data Protection Officer (DPO): dpo@portofantwerpbruges.com
We may update this Privacy Statement from time to time to comply with business, legal or technical developments. When we update our Privacy Statement, we will take appropriate measures to inform you, depending on the significance of the changes and the legal requirements in this regard.