Authorisation application in Antwerp
To guarantee smooth and safe shipping traffic, the harbour masters office in Antwerp and Zeebrugge monitors the regulations and special authorisations in the port area. You need permission to work with a nautical impact. You can find out how to apply for such permission here.
Weekdays
- Submit your application in a timely manner and as completely as possible via toelatingen.hkd@portofantwerpbruges.com or the TOOL application.
- Timely means:
- Vessel-related authorisations: a minimum of 16 hours in advance, or longer as stated on the application form. Not including weekends and statutory holidays.
- Permits for work on infrastructure: a minimum of 24 hours in advance. In the case of blasting work, a minimum of 48 hours in advance. Not including weekends and statutory holidays.
- Applications are processed on weekdays between 08h30 and 16h00.
- The party carrying out the work must always be in possession of the authorisation issued in order to be able to present it during an inspection.
- As soon as there are changes in the details provided about the works, a new application must be submitted.
In urgent cases , the Authorisations Desk can be reached on weekdays between 08h30 and 16h30 on +32 3 229 68 00.
Below you will find an overview of the ways in which you can submit the various applications.
After office hours, at weekends or on public holidays
Applications that reach the Authorisations Desk between 16.00 and 08.30, at weekends or on public holidays will only be processed in the event of urgency.
In urgent cases, we ask you to:
- Submit the application form via toelatingen.hkd@portofantwerpbruges.com or via the TOOL application.
- Contact the Port Authority Supervisor (PAS) by telephone on +32 3 229 67 33 to explain the context of the urgency.
The Authorisations Desk reserves the right to refuse applications for works not submitted on time or not submitted correctly, or to process them with a lower priority.
Below you will find an overview of the ways in which you can submit the various applications.
Mandatory registration within lock perimeter
Do you have to enter the secure lock perimeter for work or a site visit? Starting from 1 July 2023, registration of all attendees and vehicles is mandatory. Because the TOOL application is not yet equipped for this, please use the registration form below.
On the form you fill in the surname, first name and date of birth of each person who will enter the lock perimeter. For vehicles, enter the type and number plate. You can fill out the document in advance or on site and hand it over to the bridge and lock keeper when you register.
Registration form lock perimeter TOOL
30/6/2023
Registration form for persons and vehicles entering a secure lock perimeter. (Dutch only)
DownloadOverview of various applications
| HMO number | Surname | Application (May 2022) | Port Instruction | Publication |
|---|---|---|---|---|
| HKD 14 | Bunker checklist | form | 9.1.3 | - |
| - | Blasting work on structures | TOOL | 7.2.3 | - |
| - | Diving operations on port infrastructure | TOOL | 7.2.2.1 | - |
| - | Repairs to port infrastructure | TOOL | 7.2.2.1 | - |
| - | Repairs to port infrastructure: Seveso companies | TOOL | 7.2.2.3 | - |
| HKD 18 | Repairs to port infrastructure: long-term permit | form | 7.2.2 | May 2022 |
| - | Deviation from passage restrictions | TOOL | 8.3.5 | May 2022 |
| - | Works above or under water on ships and floating structures | TOOL | 7.2.1 | July 2022 |
| - | Immobilisation of vessels | TOOL | 8.1.14 | December 2022 |
| - | Stern-to mooring for infrastructure needs | TOOL | 8.4.8.5 | - |
| - | Stern-to mooring for shipping needs | TOOL | 8.4.8.5 | May 2022 |
| HKD 23 | Loading or unloading of more than 100 kg net | form | - | - |
| - | Lifeboat testing | TOOL | 6.1 | December 2022 |
| HKD 26 | Ship-to-ship safety checklist | form | 10.6.3 | - |
| HKD 27 | LNG-ship-to-ship checklist | form | 9.1.3 | - |
| HKD 28 | LNG-truck-to-ship checklist | form | 9.1.3 | - |
| HKD 29 | LNG terminal-to-ship checklist | form | 9.1.3 | - |
| - | Waiting quay for tankers at non-tanker quays | TOOL | 8.4.14 | July 2022 |
| - | LNG bunkering - truck-to-ship and ship-to-ship | TOOL | 9.1.4.2 | January 2023 |
| HKD 39 | Individual authorisation on the ADR | form | 10.2.5.3 | July 2022 |
| HKD 40 | Ship calibration checklist | form | - | - |
| HKD 41 | Chemicals bunkering checklist | form | 10.6.3 | - |
| HKD 42 | Deployment of UAS in geozone | Droneportal (if outage: form) | 5.1.1 | May 2023 |
| HKD 42b | Request helicopter landing/take-off within EBR54 | form | - | March 2023 |
| HKD 44 | Approved container terminal | form | 10.1.1 | - |
| HKD 45 | Ship fumigation report | form | 2.2.9 | July 2022 |
| HKD 46 | Goods fumigation report | form | 2.2.9 | July 2022 |
| HKD 47 | Container fumigation report | form | 2.2.9 | July 2022 |
| HKD 48 | Incidents damaged packaging or container | form | 10.2.5 | May 2022 |
| HKD 49 | Questionnaire for recognised inspection body | form | 10.2.5 | May 2022 |
| HKD 50 | Port tours | form | - | September 2022 |
| HKD 51 | Checklist VGM plan | form | - | May 2022 |
| HKD 53 | Registration fixed degassing installation | form | 7.2.4.2 | June 2023 |
| HKD 54 | Recognition request mobile degassing installation | form | 7.2.4.2 | June 2023 |
| HKD 55 | Degassing operation report | form | 7.2.4.2 | June 2023 |
